Overall Purpose

The AP Specialist is responsible for the accurate recording and timely payment of all general and corporate invoices of the Company. The AP Specialist ensures expenses are properly recorded to the Company’s financial statements and cash position reporting using thorough review and analysis. The AP Specialist helps implement and maintain a system of internal controls over Accounts Payable and plays a key role in documenting related policies and procedures.

Essential Functions

• Ensure all invoices are accurately entered and routed for approval within 24 business hours of receipt.
• Review accuracy of general ledger account codes to help ensure proper accounting.
• Monitor “Accounts Payable Mailbox” on daily basis (on business days) and download invoices to the “Manager Approval Folder” for timely processing.
• Correspond with vendors and respond to their inquiries within 24-48 business hours; escalate matters to Accounts Payable as needed.
• Communicate any discrepancies to vendors and work to get them resolved within 48 business hours and follow up as necessary.
• Maintain flow and accuracy of documentation in the “Manager Approval Folder”.
• Review “Pending Approval Bills” list and follow up with approvers to ensure timely processing.
• Process Accounts Payable check runs / ACH / Wires weekly (or as needed).
• Complete and ensure accuracy of “Accounts Payable Check Log” check inventories.
• Post “AutoPay” vendor payments on daily basis.
• Generate “POSPAY” (“Positive Pay”) for all generated check runs.
• Generate monthly “Accruals Report” of all outstanding invoices received (for the prior month) which have not yet been posted (nor approved) to the general ledger.
• Obtain all required documentation from new vendors / suppliers (“New Vendor Form”, Form W-9) and enter in NetSuite – via “New Vendor Setup” - for review and approval by Accounts Payable Manager.
• Prepare “1099 Preview Report” on quarterly basis to ensure accuracy and completeness; Submit findings to Accounts Payable Manager.
• Generate annual 1099’s for issuance to vendors and suppliers no later than January 31 following each year-end; Address any properly formatted adjustments as they arise.
• Establish and maintain relationships with internal customers (invoice approvers) and vendors.
• Run weekly “Accounts Payable Aging Report” and review with Accounts Payable Manager for matters that require follow up and remediation.
• Ad hoc reports and requests as needed from management.

Knowledge, Skills, & Abilities

• Knowledge of NetSuite (Accounts Payable Module) preferable.
• Experienced in Excel, Word, and Outlook.
• Experience reconciling vendor statements and payments activity.
• Prior working knowledge of documenting key controls and processes as related to the Accounts Payable cycle (prior experience working in a SOX-404-compliant environment is preferred).
• Must have strong work ethic and be able to meet critical timelines (willing to work overtime during quarterly closes and annual audits as needed).
• Strong analytical and problem-solving skills, including the ability to research and interpret accounts payable transaction data and related support.
• Strong organization and prioritization skills.
• Highly detail oriented, organized, self-motivated and proactive.
• Strong written and verbal communications skills.
• Ability to work in a fast paced, results-oriented environment.
• Ability to collaborate and interact with all levels of management and leadership.
• Maintain confidentiality of organizational information.
• Willingness to learn and advance to higher positions within Accounting and Finance.

Experience & Education

• Minimum of three years Accounts Payable experience.
• High school diploma or GED required

Work Location & Schedule

• This role offers a hybrid work arrangement. Candidates will follow our hybrid schedule, working in office three days per week.
• This a full time position with standard work day hours

Hourly Pay Range: $26 - $29 based on experience

About P3

People. Passion. Purpose.

At P3 Health Partners, our promise is to guide our communities to better health, unburden clinicians, align incentives and engage patients. We are a physician-led organization relentless in our mission to overcome all obstacles by positively disrupting the business of health care, transforming it from sickness care into wellness guidance. If you are passionate about your work; eager to have fun; and motivated to be part of a fast-growing organization, then you should consider joining our team.