Accountant & Office Manager - Job Description

Green Summit is the fastest-growing specialty tax credits and incentives, inspection, and consulting firm in the country. We deliver engineering-driven solutions that help homebuilders, developers, architects, corporations, as well as Tribal governments-and their wholly-owned companies unlock valuable incentives such as the §45L Energy Efficient Home Credit, §179D Energy Efficient Commercial Building Deduction, Cost Segregation, and the R&D Tax Credit.

Position Overview

We are seeking an experienced Accountant & Office Manager to join the team at Green Summit in Cocoa Beach, FL. This part-time position is central to the financial health and operational compliance of Green Summit's growing, multi-state organization. The role is built around three core areas of responsibility: bookkeeping, ADP payroll management, and multi-state tax filings and regulatory compliance.

The ideal candidate is highly detail-oriented, organized, and confident working independently to keep financial records accurate and the company compliant across multiple jurisdictions.

Key Responsibilities

1. Bookkeeping & Financial Management

• Maintain accurate financial records using QuickBooks Online (advanced proficiency required)
• Perform general ledger management, journal entries, and account reconciliations
• Manage accounts payable and accounts receivable
• Support monthly and year-end financial close procedures
• Prepare financial reports for management review

2. ADP Payroll Management

• Manage and process payroll through the ADP payroll platform
• Ensure accurate payroll calculations including wages, deductions, benefits, PTO, commissions, and taxes
• Administer multi-state payroll compliance requirements
• Coordinate payroll tax reporting and filings across all active states

3. State Registrations, Tax Filings & Regulatory Requirements

• File and maintain Department of State foreign entity registrations across multiple states
• Manage corporate compliance including annual reports and business license renewals
• Prepare and file state Department of Revenue tax returns, including:
• Payroll withholding taxes (coordinated through ADP)
• Business & Occupation taxes
• Gross receipts taxes
• Franchise taxes
• Monitor filing deadlines to ensure timely, accurate submissions across all jurisdictions
• Coordinate with internal staff to ensure new state registrations are completed prior to the start of operations in each state

Administrative & Office Support

• Maintain organized financial and compliance documentation
• Support leadership with financial and operational reporting
• Serve as the point of contact for outside accountants, payroll providers, and tax professionals

Required Qualifications

• Advanced QuickBooks experience (required)
• Strong hands-on experience with ADP payroll systems (or similar systems)
• Proven experience managing multi-state payroll and tax filings
• Knowledge of Department of State foreign entity registration processes
• Experience filing Department of Revenue tax reports across multiple states
• Exceptional attention to detail and organizational skills
• Ability to independently manage multiple deadlines and regulatory requirements
• Strong communication and problem-solving skills

Preferred Qualifications

• Experience supporting multi-state businesses in professional services, consulting, engineering, or tax credit industries
• Experience implementing accounting software (Sage, NetSuite, etc.)
• Background working with rapidly growing companies
• Associate's or Bachelor's degree in Accounting, Finance, or a related field

This is a part-time, on-site position based in Cocoa Beach, FL. Candidates must be local or able to reliably commute.