Job Title: Procurement Coordinator

About Us

Clayco is a full-service, turnkey real estate development, master planning, architecture, engineering, and construction firm that safely delivers clients across North America the highest quality solutions on time, on budget, and above and beyond expectations. With $5.8 billion in revenue for 2023, Clayco specializes in the "art and science of building," providing fast track, efficient solutions for industrial, commercial, institutional, and residential related building projects.

Clayco leverages its current and past relationships to ensure best overall pricing and product availability. Clayco’s Consolidated Distribution Company (CDC) offers benefits to make buying more competitive and reducing project costs for owners.

CDC negotiates with major national brands and leading global manufacturers to ensure market competitive pricing, effective planning, cutting-edge design, technical and logistic support. We look at strategic sourcing opportunities in construction equipment, architectural materials, interior finishes, fixtures and furnishings.

The Role We Want You For

The Procurement Coordinator will be responsible for providing administrative support to the CDC Department. The Procurement Administrator will be responsible for PMWEB, Building Connected, and Plangrid software management and administration. Organize Project team scope efforts, Organize Vendor lunch and learns, document control for bid efforts, and any other special tasks assigned.

The Specifics of the Role

• PMWEB software management and administration
• Issue Purchase Orders, Change Orders, and Contracts
• Work with Accounting and Invoices
• Coordinate with LJC and CDC’s specifications
• Request and issue Closeout warranties to Mission Control upon project completion
• Document control for bid efforts
• Vendor contact management
• Vendor lunch and learns
• Electronic file and folder structure management
• Obtain past project job cost reports
• Assist in researching and evaluating new material pricing
• CDC stationary management
• Microsoft Office experience preferred
• Coordinating CDC’s meetings and documenting Meeting Minutes
• Conference room scheduling (by request)
• Coordinate Bid Day activities (bid distribution, bid forms, lunch)
• Manage travel arrangements for CDC department
• Update and maintain master subcontractor/ vendor database
• Maintain Project List up to date for CDC department

Requirements

• 1-5 years of experience in a similar role
• Bachelor’s degree in business administration or related bachelor’s degree preferred.
• Proficient in all Microsoft Office programs (Word, Outlook, Excel, etc.)
• Conceptual ability to work with minimum information
• Excellent verbal and written communication skills
• Strong computer skills to include Microsoft Office, and Excel.
• Experience in the construction industry is a plus

Some Things You Should Know

• Our clients and projects are nationwide – Travel will be required.
• No other builder can offer the collaborative design-build approach that Clayco does.
• We work on creative, complex, award-winning, high-profile jobs.
• The pace is fast!

Why Clayco?

• Best Places to Work – St. Louis Business Journal, Los Angeles Business Journal, Phoenix Business Journal.
• ENR – Top Midwest Contractors (#1), Top Design Build Contractors (#4), Top 400 Contractors (#23), ENR – Top Green Builders (#5).