Summary Description:

Provides project document coordination and recording throughout the Bid, Design, Construction and Closeout process. Keep in contact with the design team, project management, peer reviewers and subcontractors to determine document flow and responsibility to maintain Clayco procedural standards while customizing and improving on these standards as required by each project.

Project specific point person for construction documents including drawings, sketches, specs, contracts and change orders, etc. Logging these documents and distributing to the Project Team. Will be responsible for typically 2 to 6 projects at a time.

Specific Responsibilities:

• Maintain Electronic Project Files and multiple websites such as PMWeb, PlanGrid, Internal Drive, Building Connected, etc., with current project documents for team use.
• Type, assemble, organize, file, distribute, etc., Project Meeting Minutes, Bid Packages, Submittal Packages, Drawings, Contracts, Change Orders, etc.
• Create and maintain Distribution Lists.
• Enter new companies and update company information as necessary.
• Set up new users in PMWeb, link to projects, assign security.
• Issue new PMWeb users welcome email package.
• Assist PM/PE with early records in PMWeb to track buyout and Pre Construction Meetings.
• Manage workflow customizations for each project as required
• Assist in format and content of project specific reports as requested.
• Follow up with Subcontractors, Designers, and Suppliers for submittals, executed contracts and change orders, etc.
• Request, assemble and submit the closeout documents to the owner and to archive.
• Maintain organized and detailed project record electronic filing of documents and email correspondence.

Job Specifications:

Education/Experience/Attributes

• Experience in the construction industry is a plus
• Two-year degree in business administration or related associates degree preferred.
• Excellent computer skills, including document management system, Word, Excel, and Outlook… and willingness to regularly update skills
• Excellent communication skills, both oral and written.
• Excellent listening skills with attention to detail.
• Excellent and efficient quality of work.
• Able to be flexible with work hours